A large-scale technology company with offices in Istanbul and Ankara, handling 500+ employee and guest transfers per month.
The company had a high volume of employee and guest transfers between its Istanbul and Ankara offices. Airport pickups for international clients and partners, meeting transfers, and daily staff shuttles were handled by different suppliers. Each department managed its own transfer requests independently, and there was no centralized oversight.
Cost tracking was a major pain point. It was only possible to understand each department's transfer expenditure at the end of the month, after invoices had been collected. Budget overruns were frequent, and financial reporting was delayed.
Significant issues also arose when hosting international guests. Incorrect terminal information, late pickups, and communication breakdowns undermined the company's professional image. Digitizing and centralizing all of these processes had become an urgent priority.
YolcuGo's corporate transfer management module was deployed. All departments began creating transfer requests through a single platform. A separate cost center was defined for each department, with dedicated budget limits.
International guest pickup workflows were automated. Once flight details were entered, YolcuGo automatically tracked the flight and directed the driver to the correct terminal at the right time. Guests received automated SMS and email notifications with pickup details.
Monthly reports were generated automatically and delivered to the relevant managers. Department-level spending reports, supplier performance analytics, and budget comparisons became accessible from a single dashboard.
| Metric | Before | After | Improvement |
|---|---|---|---|
| Transfer cost | ₺320,000/month | ₺224,000/month | 30% savings |
| Booking time | 20 min/request | 3 min/request | 85% reduction |
| Guest satisfaction | 78% | 96% | 18-point increase |
| Monthly reporting time | 3 business days | Automated | 100% automated |
“Previously, each department managed its own transfers independently — cost control was impossible. With YolcuGo we centralized every process, saved ₺96,000 per month, and dramatically improved our guest reception quality.”
İdari İşler Direktörü
Technology Company
A mid-sized travel agency serving 15+ destinations across Turkey, organizing over 20,000 transfers annually.
89% reduction Transfer coordination time
A transfer company in the Antalya region with a fleet of 35 vehicles, specializing in airport and hotel transfers.
60% increase Monthly revenue
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